How to exhibit

If you would like to exhibit your artwork at The Upstairs Gallery. Please take the time to read through this information in full to become familiar with how The Upstairs Gallery works as a gallery space and to clarify what we can offer you.

If you have any questions, please do not hesitate to contact us on 01502 717191.

The Upstairs Gallery is based on 1st and 2nd floors of Lloyds Bank, in the central area of Beccles, opposite the very popular Twyfords Café and Patisserie.

Beccles is a busy market town, as we have a variety of outlets that are unique, some wonderful shopping facilities, and a thriving tourism industry as we are on the tip of the southern broads. Many people visit Beccles year after year. A loading bay operates just in front of the gallery premises, and this is where all the mystery shop tours from all over the UK, drops visitors off to visit our lovely town.

HIRE CHARGES FOR EXHIBITIONS TO BE HELD FROM September 2012

Rental artspace is offered at very low fees. We are voluntary led arts gallery and have very low overheads.

The Upstairs Gallery Main Gallery artspace

From £115 pw

(guideline 20 pieces of artwork at standard sizes) 10ft ceiling height in main galleried room.

Main Gallery artists marketing costs are free.

The Upstairs gallery 9 Rooms or galleried artspace for paintings/Photography/Prints/Furniture

Prices are based on spaces at 2ft/3ft/4ft/5ft/6ft/7ft/8ft/11ft all at 6ft in height.

2ft width by 6ft height is £12.00. The price then progresses to £2.00 per foot.

Example 3ft is £14.00, 4ft is £16.00 etc.

All prices are per week.

Shelving Space and Plinth Display

£5.00 per shelf or plinth per week

ALL ARTISTS (main gallery artist is exempt from this contribution)

£5 contribution to marketing costs (Website updates and mailing lists, press releases etc.).

Work is displayed during opening hours of the shop which are 10 – 4.30 Tuesday – Saturday

The gallery staff deal with all clientele, there are 14 volunteers, and a gallery manager and team to supervise.

No commission taken by The Upstairs Gallery or its volunteers (unless by mutual arrangement). Sales by cash or cheque via the gallery space are handled by the gallery volunteers. No money is held on the premises overnight.

Displaying your work

Hanging takes place from 10am on the day of the exhibition starting and you are responsible for the physical hanging of your art work.

Our hanging systems are very simple to use. We suggest you set up your display, and then gallery staff will help or tweak if you would like assistance.We use the gallery rail system with perlon cables and hanging hooks. Please have your work wired/strung ready to hang.

If you would like to talk through the hanging of your works before the exhibition then please come and visit the gallery and one of our volunteers will assist you.

We have limited storage space

All art protectors/packaging must be removed before the exhibition begins, this is for the safety of the public and yourselves. Floors must be cleared and no packaging or artwork, ladders etc., must be left on the stairs, the gallery space or in the The Upstairs Galleried rooms.

When taking down your work it is once again your responsibility to leave the hanging system neat and clear of any remaining cord, also to clear excess rubbish/packaging etc. so the area is left clean for the next incoming artists. You will be subject to a cleaning cost of £50 if you have not cleaned up after the exhibition.

Smoking is NOT allowed anywhere in the building.

Gallery Opening Days and Times:

Tuesdays – Saturdays 10 am – 4.30pm
Occasional Sundays and Mondays 11am – 3pm

We will open for private visits, if required, or interested in a particular piece.

BOOKING PROCEDURE

If you decide you would like to proceed with your enquiry, please ring 01502 717191 to discuss dates of booking. If you would like to view the space you may come in to The Upstairs Gallery to see the space and discuss your options with staff.

Dates can be selected at the time and you may receive your contract on the day if you wish to go ahead with the booking. We will require full payment at time of booking.

CANCELLATIONS

We have a strict ‘no refunds’ policy in the event of cancellation. Once you have signed the contract you will be liable for the full amount of the agreed hire rate. If you do need to cancel your event we will re-open the date for new bookings. You may postpone your event and the fees you have paid against the booking may be used against this future booking. Please note, this is only relevant if you have given a fair notice period of 14 days or more before cancelling or postponing your booking. If you have given less than 14 days notice for cancellation, then the booking fees which have been paid are not refundable.

IN THE UNLIKELY EVENT THAT YOU NEED TO CANCEL PLEASE CONTACT THE UPSTAIRS GALLERY AS SOON AS POSSIBLE

The Upstairs Gallery have up to date fire standards and are fully equipped with fire extinguishers. In the unlikely event of a fire, please follow the instructions as posted in relevant places upon the wall space of The Upstairs Gallery.

Disclaimer

The Upstairs Gallery is not responsible for any injury caused on the premises. The exhibiting artist are responsible for the safety of themselves and their artworks. The Upstairs Gallery take no responsibility for any damage caused to artworks during the rental period. The artists are responsible for any damage caused to The Upstairs Gallery during the rental period and will be liable to cover costs of damage to The Upstairs Gallery stock or environment.

We do try to cover all exhibitions and times of opening. If a staff member is ill or unable to cover their slot, we will do our utmost to make another staff member available. However, if this is not possible and we have to close with short notice, we can only apologise in advance. As we work often without lunch, and are open at other times not booked for, the hours are always rectified to balance.
If we have to give short notice for holiday cover, and your exhibition is cancelled, we will rebook your exhibition times, and give you an additional week free in exchange. However, we do try to remain open All year round.